Timebox (grouping scheduled tasks) (AKA Akiflow Slot)
under review
skoglundjonas
Not long ago, Morgen added the possibility to create tasks as small as 5 minutes, which was great.
However, it became a challenge to add several smaller tasks to the calendar. The calendar either gets cluttered, or you have to adjust the time display resolution to 5 minutes, making it impossible to view a full day without scrolling up and down the window on a typical monitor.
As a solution, I wish it were possible to create timeboxes as an alternative type of event. One could then drag and drop tasks into the timebox. The time box could be expanded to view all the tasks in greater detail. If I need to rearrange the day, instead of moving each task to another time slot, I could just move the whole timebox. The timebox could also be labeled.
This feature would solve both the time resolution problem and the clutter problem. It would speed up the process of rearranging tasks and events. It would also support the popular time boxing and task batching technique.
For example, I could gather several small email-related tasks from different projects (lists) and add them to a time box. When the Morgen team adds task tags, this will become even more effective.
I’ve added a quick sketch of how it could look.
Danny Hatcher (Customer Support)
Merged in a post:
Smart Stack / Stack Frame
D
Daniel Ließmann
I would like to have a “Smart Stack” as an additional scheduling option.
It would work similarly to a regular time block or frame — meaning time is reserved in the calendar—but no specific tasks are pre-assigned to it.
Instead, during that reserved time, I would have access to a selected list (stack) of tasks, and I could check them off as I complete them within that time frame.
This would be especially useful for small, miscellaneous tasks—such as answering emails, making quick calls, or following up on messages—where it’s not efficient to schedule each task individually.
It would allow for flexible, focused work sessions without committing to a fixed sequence of tasks in advance.
Danny Hatcher (Customer Support)
Merged in a post:
Smart Stack / Stack Frame
D
Daniel Ließmann
I would like to have a “Smart Stack” as an additional scheduling option.
It would work similarly to a regular time block or frame — meaning time is reserved in the calendar—but no specific tasks are pre-assigned to it.
Instead, during that reserved time, I would have access to a selected list (stack) of tasks, and I could check them off as I complete them within that time frame.
This would be especially useful for small, miscellaneous tasks—such as answering emails, making quick calls, or following up on messages—where it’s not efficient to schedule each task individually.
It would allow for flexible, focused work sessions without committing to a fixed sequence of tasks in advance.
Danny Hatcher (Customer Support)
Merged in a post:
Task Slots (like in Akiflow)
R
Rich
Akiflow has a feature where a block can be added on the calendar for an Event, a Task, or a Slot. The "Slot" is a singular bucket into which a number of smaller tasks can be added. So the slot might be called "Prepare 2024 Tax Returns" and then tasks within this bucket could be "Gather documents", "Input data into TurboTax", "Print and mail returns", etc.
The value here is that it avoids clutter on the calendar by just displaying the slot name. This really helps if you sync / share your Google Calendar with someone, for example. A 2 hours block that just says "Prepare Taxes" is clean. Displaying six different tasks in that same space instead is messy and makes the calendar hard to read.
Danny Hatcher (Customer Support)
Merged in a post:
Support for Morgen-native grouped tasks/to-do list task
Dante Poe
I would like something like Morgen-native grouped tasks or specific tasks that are composed of a to-do list that when all are completed, the task is marked as completed. This also would show up as one task to the user.
I struggle with creating recurring tasks that I can actually interact with. I mainly use notion for task management and if I wanted to do this, I would have to set up a template to be created every x time period which would then be available in Morgen and when I would have to schedule it weekly and then click on the notion link and then interact with it there.
An example of something I would like to do is have a Morning Wind-Up Recurring Checklist so I can wake up, I get the Morgen notification about it and then the checklist opens up and then I can interact with it. This would save me so much time and make it far easier for me to maintain my routines.
Something I would like to address is the fact that I could just put all my tasks in that time period and check them off individually solely with Morgen, but this would make my calendar look and feel cluttered as well as overwhelm me with notifications. I can have up to 10 times I would like to do before I leave work everyday and this grouped task/to-do list task would be very helpful!!
Danny Hatcher (Customer Support)
Dante Poe To clarify, you aren't looking for subtasks or tasks lists but using a recurring task with smaller tasks inside it's description that you can tick off.
Is that correct?
I have my morning routine as individual 5 minute recurring tasks so I can check them all off.
G
Garrett
Danny Hatcher (Customer Support) Is this something that could be almost like a frame but without AI planning functionality?
Danny Hatcher (Customer Support)
Garrett I use frames to mimic this. When I zoom in [ and ] keys, and then look at the Frame I can see all of the smaller tasks in a time slot.
Showing tasks in an 'edit' window I feel will be more task dependencies.
G
Garrett
I love this!
M
Mario
That's a game changer for me.
This missing functionality was the reason for me to leave Morgan for Akiflow.
They have done it niceley and call it "timeslots".
Below is an example. I would love coming back to Morgen because some functionality I miss in Akiflow. And now, I just wanted to check-out what happened in Morgen (appreciating this promising post).
One feature Akiflow has, is to replan any outstanding tasks to any future timeslot. With a single click all open elements move automatically. That's nice.
I use it as already described by others with repeating timeslots on various weekdays (e.g. do private financing & admin every wednesday evening or I do repairs for my apartment or car every saturday mornings). If I didn't finalize some actions I can easily move them to next week's timeslot. However, I can also move some very important tasks to my "ASAP" timeslot or my "projects" timeslot I have for example every Friday evening.
Another important functionality is to copy the reccurance of the timeslot to the individual tasks (if I want this). I could open the task and copy the reccurence from the slot with a single click.
Last but not least I wish Akiflow or Morgen could sort the tasks within a timeslot by criteria that matters to me (e.g. starting time or priority). Currently that's missing.
As already requested below I plan my typical week by planning weekly tasks and timeslots (in case there are several tasks in a time frame). Doing urgent phone calls every morning before deep work is one more example. Having kids, my productive time in the evenings is quite short and many unplanned requests are coming in. It helps me to allocate repeating time slots for my various life areas to every evening. One of the biggest advantages is to balance sufficient time for my different life areas with more clarity.
Here is my related post for it:
I wish Morgen could do this as well.
Danny Hatcher (Customer Support)
Merged in a post:
Time Blocks to Contain multiple tasks
R
Rich
I would love to see the ability to block out time on the calendar and then drop tasks into this block. So, let's say I block out 90 minutes tomorrow morning to tackle a dozen random, short tasks. I don't really want 12 calendar entries (too messy), but I do want to block the time out to get them done and not lose track of the tasks I want to complete in that block.
Danny Hatcher (Customer Support)
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